Job Vacancy: DAC Finance and Administration Manager
We’re hiring! Job Vacancy: Finance and Administration Manager
Reporting to: Executive Director
Salary: £21,000 (pro-rata of £35,000)
Hours: 21 hours per week
Contract: Permanent
If you need this information in an alternative format, please contact post@dacymru.com
If you would like to informally discuss the role, please contact owain@dacymru.com
Summary
We're looking for a Finance and Administation Manager to join our fantastic team at Disability Arts Cymru. Are you a well organised person with excellent attention to detail and able to keep track of multiple deadlines? This role could be for you. Your work will directly contribute to producing world class disability arts and making the Wales a fairer place for disabled and/or Deaf people.
What it's like to work with us
Disability Arts Cymru (DAC) is a Charitable Incorporated Organisation, funded by the Arts Council of Wales. We’re a membership organisation that produces art to communicate the lived experience of disabled and/or Deaf people in Wales and develop disabled and/or Deaf artists talent through national and internationally impacting projects. We work to the social model of disability, embedding its principles into everything we do.
Benefits of working for DAC
DAC is a Disability Confident Employer. We are committed to creating an inclusive workplace and to the wellbeing of our team.
Flexible working hours.
Access to training and development.
Westfield health plan.
NEST Pension Scheme with 3% Employer Contribution.
Working in a small but highly experienced and enthusiastic team.
Although the team mostly works remotely, we meet in person at least twice a year and have weekly Coffee Chats over Zoom.
Overview of duties
As Finance and Administration Manager, you will work closely with the senior leadership team and board of trustees to:
Prepare year end accounts for submission to Independent Examiners.
Monitor budgets and prepare finance reports.
Maintain Xero accounts package including: Processing sales and purchase invoices, staff expenses claims and reconciling bank statements.
Oversee NEST pension scheme, ensuring monthly payments are reported and submitted.
Prepare annual budget for ACW and submit budgets for quarterly reports.
Monitor cashflow and make transfers between accounts.
Maintain records of Gift Aid transactions and submit annual claim to HMRC.
Liaise with service providers and obtain quotes/tenders for services.
Oversee DAC membership: annual renewal and processing new members.
Alongside safeguarding officer, ensure all Staff, Board and Volunteer DBS records are up to date.
Maintain records of Trustees and ensure Board operates in line with the organisations constitution.
Issue and maintain Conflict of Interest forms and Equalities information annually.
Submit annual return to charity commission.
Assist with preparation of information for Board and other Trustee meetings.
Assist with preparation of annual Trustee report, annual report to members.
Collate information and issue invitations to AGM.
Oversee schedule of policy reviews, liaise with HR to advise. Prepare policies for review at Board meetings. Update staff handbook and review schedule.
Manage ACW annual survey along with senior leadership and all staff.
Act as Data Controller for the organisation.
Knowledge, skills and experience
Please use the application form to describe using relevant examples from your experience, how you meet each of these points.
Desirable:
Relevant experience and demonstrable knowledge in delivering finance and administration support for a third sector organisation.
Welsh speaker or someone with a willingness to learn.
Essential:
Understanding of the principles of book keeping and how to deliver financial reports.
Knowledge of charity processes including preparing annual reports and working with a board of trustees.
Experience in handling sensitive information and a working knowledge of GDPR.
Effective written and verbal communications skills with the ability work effectively with all different types people at all levels.
Effective at organising workloads with an ability to multi-task and manage simultaneous projects with sometimes conflicting priorities.
Relevant experience in Payroll preparation including HMRC submissions and dealing with NEST pensions.
Advanced IT skills including MS Office and accounting/payroll software (preferably Xero)
A clear understanding of equality and diversity and commitment to working for the rights of disabled and/or Deaf people.
How to apply
Please apply for this role by completing an Application Form and Equalities Form and returning them by email to post@dacymru.com with the subject line: ‘Finance & Admin Manager’.
Download the Application Form here.
Download the Equalities Form here.
Use the application form to demonstrate your suitability for the role by describing how you meet each of the points above in the ‘knowledge, skills and experience’ section.
Due to the nature of this role, only written application forms will be considered. We especially welcome applications from disabled and Deaf people and underrepresented communities.
A DBS check is required for this role.
Deadline: 5pm, 11th July, 2024
